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Friday - November 16, 2018
Circular : Policy Related
Chronological steps towards ratification for Security Surveillance System in TOS

 Chronological steps towards ratification for Security Surveillance System in TOS

 

 

 16th April, 2018

 

In order to give a clear narrative of the ratification of S2I and to have it on record, the following document is compiled.

 

Chronology of events that urged TOS management to introduce robust security systems:

Security Surveillance systems by Amdaya

 

·         Ryan School incident of November 2017

·          Within that week, Parents visited the school to ask questions related to safety of their ward/s during their stay in school.

·          Class Parent Volunteers and all Members of Parent Teacher Executive Committee  visited the school and  took stock of  security system of TOS, which included visit to each floor and class, understanding the CCTV Cameras and the monitoring system.

·         School had already initiated few measures like labels in toilets, floor maushis, additional cameras, strict entry procedures, allocating separate toilet for transport guys etc. 

·          However, CPV, PTA executive committee members suggested that TOS needs to have a security system which is not dependent on security personals’ vigilance and is futuristic in it’s usage.

·         Team TOS began its market search for better system.

·         With immediate effect TOS took the following steps apart from beginning to invite different proposals for an effective Security Surveillance System.

ü  1. TOS appointed Floor Maushi for each floor apart from the regular security Guards.

ü  2.  Ensured that there is a designated wash room for age group

ü  3.  A dedicated person sitting at the entrance of each wash room to take care of any untoward   incident.

 

·         TOS invited and analyzed various proposals for security which included Biometrics, RFID, Active RFID.We came across this Security Surveillance System, during a conference. Which is developed by highly competent personals, who have experience of working with security system of Defense and Mining Industry.

·         After multiple meeting in a short span of a week with Amdaya, TOS decided to meet PTA Executive Committee on 11th Nov 2017 for sharing the proposal and to decide on run through of prototype of the said surveillance system for one section of two classes (classes II and XI).

·          It was ratified by the PTA members that if the prototype is found effective, it will be installed in entire school. The cost of this facility would be borne by parents.

·         5th Dec, 2017-The School Board ( PNES Representatives) met to discuss the final proposal and offered to share the 50% cost of the prototype with the service provider.

·         20th December, 2017-detailed scope of prototype was agreed upon and timelines were defined.

·         The prototype of 8 weeks’ timelines was given a go ahead starting from 25th December till 19th Feb,2018; followed by support until end of April.

·         6th Jan ,2018- Meeting with CPVs and PTA Members was specially of class II and Class XI was called for to orient the parents about the processes related the prototype.

·         !9th Feb, 2018- the prototype went live with more than the promised features. During this time some false alerts were generated, but were corrected with in a stipulated time with minor calibrations. TOS task force was formed to manage and resolve the alerts.

·         March 2018- TOS and Amdaya were engaged in critical analysis of the prototype, sought feedback from task force, students (class XI) and escorts. To make it authentic and objective.

·         Further engaged in negotiations on cost to make it cost effective for TOS, Amdaya and specially the parents.

·         7th April 2018- During the closure Meet the outcome of the prototype was shared. After due discussion on effectiveness both of cost and features ensuring children’s security, it was deciding that in principle PTA agrees to go ahead. They wanted to know the costing of each component to understand how per student cost was arrived at; explore ways of reducing cost, include transport if possible so they can explain to larger parent community.

·         It was decided that there will be another meeting on 12th April with all PTA Members. Amdaya was asked to give as much information as possible to make it logical and convenient for PTA to convince the larger community of parents.

·         On 9th April, 2018 Principal shared a mail with all PTA members present on 7th April 2018, sharing the revised cost.

·         Minutes were shared with all members giving context and final discussion of PTA.

·         Since many of the PTA Members were not able to come for meeting, it was decided that they would share their approval /disapproval of the security system with the revised cost which was 590 per child per month.

·         The system will take time to do all the ground work till September 2018 and begin its operations from October 2018. Accordingly the quarterly charges were shared. It was also decided that we will keep it for 3 years.

·         Questions raised by PTA executive committee were clarified via mails – why school decided only for the premises, why detailed costing not shared, why not transport, why only 3 years etc.

·         After receiving the comments and consent mails by the PTA Members, it was decided based on e-mail ratification, TOS would go ahead with the implementation of the Security Surveillance System for entire school.Two of the PTA members gave verbal consent over the phone ,but could not send a mail. (details attached)

·           School management – PNES representatives gave a  final go ahead  

·         Cost for 2018 -19 will be charged in two installments – September –October and February

·         For 2019- 20 & 20-21 – along with four fee cycle.


THE ORCHID SCHOOL
PTA Members Details - List 1
2017 -18

 

 

Sr No.

Name

Designation

Attended Meeting

Ratification

1

Ms. Namrata Majhail

Principal

Y

YES

2

Ms. Lakshmi Kumar

Director

Y

YES

3

Mr. Ganesh Phule

Admin Unit Head

N

Not Attd

4

Ms. Sangeeta Kapoor

 Vice-Principal

Y

YES

5

Ms. Amarpreet Kotkar

STD I Teacher Representative

Y

YES

6

Ms Sheetal Jhadav

STD II Teacher Representative

N

YES

7

Ms. Snehal Welde

STD III Teacher Representative

y

YES

8

Ms. Reeny Gorge

STD IV Teacher Representative

y

YES

9

Ms. Sienna Fernandes

STD V Teacher Representative

N

NOT  attend

10

Ms. Anjali Raghuram

STD VI Teacher Representative

Y

YES

11

Ms.Smitha Arun

STD VII Teacher Representative

Y

YES

12

Ms. Rajendra Awale

STD VIII Teacher Representative

N

Not Attended

13

Ms Neha Mehrotra

STD IX Teacher Representative

N

Not Attended

14

Ms Nutan Sinha

STD X Teacher Representative

Y

YES

15

Ms. Hema Patel

Lead PTA Parent STD

Y

NO Response

16

Ms. Gargi Singh

STD I Aster

N

Not attended

17

Mr. Sourabh Khanna

STD II Sienna

Y

YES

18

Ms. Rashmi Ekbote

STD III Ivory

Y

No Response

19

Ms. Sayali Shende

STD IV Khaki

N

No response

20

Mr. Hardik Desai

STD V Periwinkle

Y

YES

21

Mr. Sudhir Patil

STD VI Coral

Y

YES

22

 Mr. Sandeep Gajanan Diwan

STD VII Aquamarine

Y

Gave Consent verbally

23

Ms. Snehal Chaudhari

STD VIII Lavender

Y

YES

24

Mr. Vishwas Kulkarni

STD IX Chrome

Y

YES

25

Ms Deepa Mahale

STD X  Mauve

Y

YES